Hogan Lovells

Business Services Candidates

Please choose the position you wish to apply for below to submit an application and click Apply. A resume is required in the application system. If you encounter technical difficulties, please let us know at: HLCareersSupport@HoganLovells.com.

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Business Services Employees


Administrative Assistant

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2019    Los Angeles    Administrative Assistants
The Administrative Assistant provides administrative and clerical support to the Managing Partner, Office Administrative Partner, Office Administrator, Marketing and Business Development Senior Coordinator, Recruiting Coordinator, and other administrative departments as assigned.

Assistant

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2019    Los Angeles    Attorney Assistants
The Assistant performs a wide variety of administrative tasks, which includes providing a high level of customer service and support, while consistently producing an excellent work product. The Assistant maintains a general knowledge of the Firm’s practice areas/groups and a specialized knowledge of the assigned timekeepers’ practice area(s) and clients in order to ensure extraordinary client satisfaction.

Assistant - Legislative

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2019    Washington    Attorney Assistants
The Assistant performs a wide variety of administrative tasks, which includes providing a high level of customer service and support, while consistently producing an excellent work product. The Assistant maintains a general knowledge of the firm’s practice areas/groups and a specialized knowledge of the assigned timekeepers’ practice area(s) and clients in order to ensure extraordinary client satisfaction.

Associate Recruitment Coordinator

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2019    Silicon Valley    Legal Recruitment
The Associate Recruitment Coordinator is responsible for coordinating legal recruitment (including for associates, judicial clerks, attorneys, patent agents, and summer associates) for the Silicon Valley and San Francisco offices, as well as collaborating on special projects and associate recruitment initiatives with other Hogan Lovells US offices as assigned. The coordinator will work primarily with the Recruitment Manager, Western Region, as well as other department members when requested. The coordinator must be able to oversee and coordinate recruiting activities between the two offices, as well as develop strategies appropriate to each individual office.  The preference is for the Corrdinator to be resident in the Silicon Valley Office, but placement in San Francisco will also be considered.

Client Account Manager

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2019    Denver    Billing

The Client Account Manager will assist the Director of Billings and Collections with promoting efficiency within a rapidly growing department.  This position will manage a team of Client Account Specialists and Client Account Assistants who are tasked with handling all billing and collections activities for assigned client portfolios.  Additionally, this position will ensure compliance with firm and client policies, procedures and guidelines.

The Client Account Manager will have contact with senior-level lawyers, the firm’s CFO, and other directors within finance. This position covers a multitude of accounting tasks including billing, collections, day-to-day operations, financial reporting, year-end audit preparation, annual retainer reconciliations, and other duties as the department grows.


Client Account Specialist

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2019    Louisville    Business Management
The Client Account Specialist ensures proper and accurate client account set up for billing, collection arrangements, and inventory management of assigned client portfolios. The Specialist develops and maintains strong collaborative relationships with attorneys throughout the full cycle of client invoicing and collections. The Specialist guarantees client services and satisfaction are attained in all areas of this position.

Concierge

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2019    Boston    Receptionist
The Concierge plays an integral role on the firm’s First Impressions Team (“FIT”). FIT serves as a brand ambassador by creating/delivering memorable and lasting experiences to the firm’s clients and guests. The primary function of the Concierge is to be a front-line “ambassador” who plays an important strategic role in building the firm’s relationship with clients and guests. The Concierge is a highly visible, interactive, professional who ensures a high level of customer service to all clients and guests of the firm. The individual must thrive and take pride in this front-facing service role. This position will have responsibility for the main reception area, conference rooms and the multi-purpose room and will require resourcefulness and working knowledge of the conference room protocols and procedures.

Conference and Events Coordinator

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2019    Washington    Office Administration
The Conference and Events Coordinator will report to the Senior Administrative Manager and is primarily responsible for coordinating and executing on-site firm events.

Conference Reservationist

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2019    Louisville    Services
The Conference Reservationist will report to the Conference Center Manager and is primarily responsible for answering the conference reservation line to reserve conference rooms, videoconferences, and coordinate meeting logistics for the Washington, D.C. office.

Conflicts Analyst Assistant

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2019    Louisville    New Business Conflicts
As the foundation of the department, the Analyst Assistant provides top-notch customer service while collaborating with stakeholders across the globe. Utilizing a global legal database and online search engines, you will perform in depth research on corporations on a global scale, gaining insight into their structure and affiliations.

Conflicts Analyst Assistant - Later Shift

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2019    Louisville    New Business Conflicts
As the foundation of the department, the Analyst Assistant provides top-notch customer service while collaborating with stakeholders across the globe. Utilizing a global legal database and online search engines, you will perform in depth research on corporations on a global scale, gaining insight into their structure and affiliations.

Document Services Specialist

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2019    Louisville    Word Processing
The Document Specialist position is located in the Global Business Services Center “GBSC” in Louisville, KY. This role is responsible for assisting all internal clients, including but not limited to lawyers, paralegals, business development professionals and other staff with document preparation and troubleshooting, using supported software, with a focus on client service. This role provides expert level document support services, requiring the incumbent to have advanced skills in all Microsoft Office applications. To meet client service expectations in a global environment, the document services function provides services 24 x 7. Standard hours will vary based on the individual position and the firm’s needs. In addition to document production, this role may be involved in telephone help support and general office support.

Document Specialist

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2019    New York    Word Processing
The Document Specialist is responsible for document production in various software applications, telephone help support when necessary, and general office support. The Document Specialist will also have knowledge of departmental policies and procedures, which may include some familiarity of other departments within the firm.

Electronic Billing Analyst

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2019    Louisville    Billing
Serve as the subject matter expert for all e-billing related activities, liaising with Attorneys, Assistants, Clients, e-billing vendors, and Client Accounts staff in support of all e-billing questions and issues.  Monitor eBilling submissions and rejections and advise on the proper resolution of rejections, and follow-up with Client Accounts staff as necessary.  Work closely with client e-billing coordinators to ensure that all setups have been completed properly to allow for successful e-billing transmissions by the Client Accounts staff.  Responsible for providing management with related reports and metrics.  Provide billing assistance to the Client Accounts group when necessary.  Complete any special assignments given by the e-Billing Manager.

Intranet & Search Manager

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2019    Washington    Knowledge Management
The firm is currently seeking an Intranet & Search Manager responsible for leading the strategic direction, operational delivery and management of the firm’s SharePoint intranet platform and search platform. Working closely with the practice and business services' teams globally, the Intranet & Search Manager will develop and execute a clear vision and strategy, and ensure that the intranet and enterprise search platforms are developed, maintained and governed effectively to meet the current and future needs of the firm.The role will provide expertise and leadership in the development and maintenance of core components including (but not limited to):o content life-cycleo search relevancy and rankingo content indexing and federationo taxonomieso sitemap and information architectureThe role will directly manage the Intranet & Search team (5-6 people) and lead the Intranet & Search Project Board.The role will report to the Global Head of Knowledge and be a champion of the wider Knowledge strategy of the firm. This position should be located in our Washington, D.C., office.

IP Litigation Paralegal

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2018    New York    Practice Support
Paralegals who work in the IP Practice Group support attorneys during intellectual property litigation by drafting pleadings, performing research to locate appropriate case law, preparing exhibits, conducting discovery, and corresponding with expert and other witnesses. Some IP paralegals may also assist at trial, watching the jury, keeping notes on testimony, and helping with exhibits. Paralegals who work in the Litigation Practice Group provide support to lawyers during the entire litigation process from the initial information-gathering stage through discovery and trial, and ending with careful archival of case material. Subject to the supervision of the attorney(s) responsible for the matter, Paralegals may assist in such tasks as: correspondence and discovery, hearings and trials, administrative proceedings, briefs, and settlements. Paralegals also play a significant role in the retrieval, review and production of documents pursuant to government agency investigations.

IT Business Analyst

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2019    Washington    Information Technology
The IT Business Analyst elicits business requirements for technology applications and associated processes; represents the customer's interests throughout the application lifecycle; and assists business users in analyzing and improving their processes. While many projects have custom deliverables, the role also provides a business analysis service; assisting for example, with the delivery of third party / cloud software services or commercial software products.

IT Communications Administrator

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2019    Washington    Information Technology
The successful candidate will be a dedicated internal communications resource for the IT team, ensuring that timely and consistent messaging is delivered to the firm for a range of IT activities.This role reports to the Head of IT Business Solution Services and has two primary areas of responsibility:
• Working closely with members of the IT Leadership team and the IT Management team to develop and deliver communications related to a wide range of IT projects. Communications might relate to new projects, ongoing projects, user support initiatives, or maintenance activities.
• Assisting the Head of IT Business Solution Services and the Deputy CIO with logistics and the preparation of materials for certain IT department meetings (such as All-Hands meetings, Town Halls, Management Forums. etc.).Although not directly reporting into the firm’s Corporate Communications team, the position will have a close relationship with that team to:
• Maintain a current knowledge of firm-wide communications standards and initiatives that might affect IT communications.
• Share awareness of the larger, firm-wide IT initiatives.

IT Incident and Problem Manager

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2019    Louisville    Information Technology
Hogan Lovells is a leading global law firm. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has 2,500 lawyers on six continents. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

IT Infrastructure Engineer

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2019    Washington    Information Technology
The IT Infrastructure Engineer (Network) will be responsible for all aspects of engineering for the firm’s IT network systems, including, but not limited to, hardware and software configuration, deployment and maintenance, as well as support for network engineering and remote-access VPN issues. The Engineer is expected to act as a key member of the Global Network Infrastructure Team to ensure the proper and efficient interoperation of all network resources with the firm’s existing and future network infrastructure. The IT Infrastructure Engineer (Network) reports to the Senior Manager of IT Network Infrastructure. Candidates should have extensive knowledge of all aspects of router, switch, firewall, wireless access point, and VPN configuration and management, including routing and switching protocols, architecture design methods, wireless network environments, and network security systems. In addition, in order to effectively support the services running on the firm's Information Technology infrastructure, a good general knowledge of all applications and services provided to the firm is required. This position should be located in our Washington, D.C., office.

IT Learning Specialist

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2019    Washington    Information Technology
The IT Learning Specialist, based in the DC office and under the direction of the IT Learning Manager, US, shall ensure that lawyers and business services employees at Hogan Lovells US LLP receive superior training in the use of commercial and custom applications software. IT Learning Specialist goal is to ensure that lawyers and business services employees not only master necessary software features but can successfully apply them to work situations according to best practices and with the aim of achieving the highest possible levels of personal and team productivity. The successful IT Learning Specialist will view his/her role as a mix of educator, instructor, best practices and productivity coach, skills assessor, and training material designer. Although based in Washington, the IT Learning Specialist will have responsibility for training in other offices on an as-needed basis, through either occasional in-person visits or regular remote/distance learning events.

IT Portfolio and Planning Lead

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2019    Washington    Information Technology
The IT Planning and Programs team is looking for the right candidate to serve as the ITPortfolio Planning Lead. This role will be focused on managing the IT portfolio by leading the annual planning process and managing ongoing IT capacity and demand. Working collaboratively with the IT business relationship managers and project managers, the successful candidate will refine, maintain, oversee and execute the standards, methods, and tools for successful portfolio planning and demand management processes. Activities include planning and budgeting, intake management, estimating, capacity management, overall project scheduling and reporting.

Knowledge Systems Services Analyst

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2019    Louisville    Knowledge Management

The firm is actively pursuing an Analyst to join the Knowledge Management team in Louisville, KY. The Knowledge Systems Services Analyst will primarily be responsible for setting up and administering a number of Knowledge platforms.  We are searching for an individual with clear vision who will take full advantage of Hogan Lovells’ distinctive strengths to create valuable solutions for our clients and our lawyers. As a global function, Knowledge Management is at the forefront of many aspects of the firm’s strategy, and the firm is currently taking the requisite steps to globalize the department and execute an ambitious program of innovations.  The firm’s knowledge systems are critical in enabling our professionals to best leverage the full breadth of the firm’s global capabilities in service to our clients. 



Legal Project Manager - Global Regulatory Practice

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2019    Washington    Legal Service Delivery
The Legal Project Managers will deliver support and contribute to the development and roll out of legal project management best practices, tools and techniques, as well as provide user training on the legal project management software.

Legal Project Manager - Litigation Practice

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2018    New York    Business Management
Hogan Lovells is seeking to build a team of Legal Project Managers to work with our lawyers and legal support professionals to provide project management support across a number of practice areas. The Legal Project Managers will deliver support and contribute to the development and roll out of legal project management best practices, tools and techniques, as well as provide user training on the legal project management software.

Manager of Technology Assisted Review & Analytics - Americas

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2019    Washington    Litigation Support & Technology Assisted Review
Hogan Lovells is seeking a Manager of Technology Assisted Review & Analytics - Americas to implement the data strategy developed by the Director of Technology Assisted Review & Analytics for the use of advanced technologies in litigation and investigation matters. This role will (a) work closely with case teams, litigation support personnel, and clients to provide oversight and leadership for the use of analytics and machine learning strategy and to provide high quality client service and support; (b) possess deep knowledge of analytics and machine learning technologies; (c) help develop and supervise a consulting team with a high level of technical expertise; (d) assist Director of Technology Assisted Review & Analytics to develop and maintain a predictive model library; and (e) work closely with litigation support personnel to define appropriate technology to use for technical analysis and review.
 
This position will be located in any US office and may require up to 25 percent of travel.

Marketing & Business Development Assistant - Litigation

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2019    New York    Marketing
This position will assist the Litigation, Arbitration and Employment Americas Practice Group’s Marketing & Business Development Team in a variety tasks to include pitch support, New York-based practice support, M&BD reporting and tracking, communications, events, meeting support, project administration and assistance, and other tasks as assigned.

Marketing & Business Development Manager

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2019    San Francisco    Marketing
Hogan Lovells is a bold, distinctive, and leading global law firm, providing business-oriented legal advice and high-quality service across its breadth of practices to clients around the world. Our growing, dynamic marketing and business development department is looking for the right candidate to serve as the Marketing and Business Development Manager – California, and help to frame and drive the marketing strategy and support business development and internal and external profile raising initiatives. The Marketing and Business Development Manager will have responsibility for supporting the San Francisco, Silicon Valley, and Los Angeles offices in efforts to build our profile and grow our presence in the local market place with a strong focus on helping lawyers build relationships with clients and prospects.This position is part of the regional marketing and business development team, which operates within the Global Marketing & Business Development (M&BD) department. This position will have four direct reports: three senior coordinators and one coordinator.
 
The direct reporting line for the role is to the Senior M&BD Manager, based in Denver, CO.

Northern California Office Administrator

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2019    Silicon Valley    Office Administration
The Northern California Office Administrator (NorCal OA) has primary responsibility for the management of business services employees, office services, and facilities for the Silicon Valley office but, also has direct oversight of the functions and decisions of the Office Coordinator in the San Francisco office. Responsibilities include recruitment of business services employees, management of employee relations issues, and overall operations management of the Silicon Valley office. The NorCal OA will also have oversight of these functions in the San Francisco office in conjunction with the San Francisco Office Coordinator. The NorCal OA will work directly with the Office Managing Partners in the San Francisco and Silicon Valley offices, the Regional Office Managing Partner, Chief Administration Officer and Chief Human Resources Officer for the Americas.

Office Services Assistant

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2019    Denver    Office Administration
The Office Services Assistant performs a wide variety of clerical and administrative duties, which includes providing a high level of customer service and support, while consistently producing an excellent work product.

Paralegal - BlueSky/Corporate Practice

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2019    New York    Practice Support
Paralegals who work in the Corporate Practice Group provide paralegal support to attorneys in the Corporate Practice Group, in this instance, with focus on Blue Sky projects. This position could be located in our Washington, D.C. or New York or Denver office.

Paralegal - Corporate Practice

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2019    Denver    Practice Support
Paralegals who work in the Corporate Practice Group provide paralegal support to attorneys in the Corporate Practice Group during all phases of corporate transactional processes. Subject to the supervision of the attorney(s) responsible for the matter, Paralegals may assist in such tasks as: file collection, gathering and indexing, as well as logistical coordination efforts related to the various transactions.

Paralegal - Global Regulatory/Privacy Group

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2019    Washington    Practice Support
The Paralegal provides support to Government Regulatory Practice Areas in preparing newsletters and related communications. Practices to include: Privacy, Education, and International Trade.

Paralegal - Investigations, White Collar, and Fraud (IWCF) Practice

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2019    Washington    Practice Support
Paralegals who work in the Litigation Practice Group, IWCF Practice Area, provide support to lawyers during the entire litigation process from the initial information-gathering stage through discovery and trial, and ending with careful archival of case material. Subject to the supervision of the attorney(s) responsible for the matter, paralegals may assist in such tasks as: correspondence and discovery, hearings and trials, administrative proceedings, briefs, and settlements. Paralegals also play a significant role in the retrieval, review and production of documents pursuant to government agency investigations.

Paralegal - Litigation, Arbitration and Employment (LAE) Practice Group

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2019    New York    Practice Support
Paralegals who work in the Litigation, Arbitration, and Employment Practice Area provide support to lawyers during the entire litigation process from the initial information-gathering stage through discovery and trial, and ending with careful archival of case material. Subject to the supervision of the attorney(s) responsible for the matter, paralegals may assist in such tasks as: correspondence and discovery, hearings and trials, administrative proceedings, proofreading and cite-checking briefs, compiling exhibits, assisting with all court filings, and settlements. Paralegals also play a significant role in the retrieval, review and production of documents pursuant to government agency investigations.

Paralegal Clerk - Litigation, Arbitration, and Employment (LAE) Practice

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2019    New York    Practice Support
Paralegal Clerks who work in the Litigation Practice Area provide support to lawyers during the entire litigation process from the initial information-gathering stage through discovery and trial, and ending with careful archival of case material. Subject to the supervision of the attorney(s) responsible for the matter, Paralegal Clerks may assist in such tasks as: correspondence and discovery, hearings and trials, administrative proceedings, briefs, and settlements. Paralegal Clerks also play a significant role in the retrieval, review and production of documents.

Paralegal Clerk - Litigation, Arbitration, and Employment (LAE) Practice

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2019    Washington    Practice Support
Paralegal Clerks who work in the Litigation, Arbitration, and Employment (LAE) Practice Area provide support to lawyers during the entire litigation process from the initial information-gathering stage, through discovery and trial, and ending with careful archival of case material. Subject to the supervision of the lawyer(s) responsible for the matter, Paralegal Clerks may assist in such tasks as: correspondence and discovery, hearings and trials, administrative proceedings, briefs, and settlements. Paralegal Clerks also play a significant role in the retrieval, review, and production of documents.

Receptionist

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2019    Baltimore    Receptionist
The primary focus of the Receptionist is to greet and assist clients, visitors and vendors in a professional, courteous manner, answer incoming calls from clients, reserve conference rooms/visiting attorney offices for attorneys and guests, and maintain electronic conference room schedule.

Receptionist

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2019    Colorado Springs    Receptionist
The primary focus of the Receptionist is to handle internal and external client calls to the firm, greet and assist visitors, clients, and employees in a professional and courteous manner, and other administrative operations responsibilities as needed.

Regional Information Governance Compliance Manager

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2019    Denver    Records
This position is responsible for supporting Records Management policies and procedures. Under the direction of the Director of Records Management, the Regional IG Compliance Manager oversees activities involving the full life-cycle and management of firm administrative and client files, both physical and electronic as well as active, inactive, and vital records, and records retention. Supervise operations of multiple records centers in Firm offices. Provide guidance and act as a team leader/builder. The Regional Manager will work with but not directly manage the local Records staff to develop and enhance current records procedures and is responsible for the maintenance and improvement of quality assurance and compliance issues. The position has budget oversight responsibilities and is involved with office staff training and development to ensure compliance with departmental policies.

Research Analyst

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2019    Washington    Knowledge Management
Knowledge plays a vital role at Hogan Lovells. The strategic purpose of the Knowledge team is to ensure that all those involved in delivering legal advice to clients have access to the knowledge and information required to deliver a technically excellent, efficient service; to devise new and innovative ways of sharing that knowledge with clients as part of client relationship management; to input knowledge into the firm’s continuous process improvement initiatives around legal service delivery; and to ensure that the firm is harnessing new technology to support those objectives.The Research Services team forms part of the Knowledge function. The team supports the firm’s excellence in service delivery and quality, and continues to support the efficiency and effectiveness of our lawyers. The team are always abreast of the latest legal and business news and their experience enables them to add valuable commercial context to research requests.The Research Analyst reports to the Senior Research Services Manager based in Washington DC.

Senior Internal Communications Coordinator

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2019    New York    Marketing

Hogan Lovells is a leading global law firm, providing business-oriented legal advice and high-quality service across its breadth of practices to clients around the world.

This internal communications role supports how we engage and communicate with our partners

and people so that they fully understand, and are aligned with, the firm's vision, culture, and strategy. This role will support our Business Services teams as needed – including People, finance, operations, IT, and Knowledge Management .

The successful candidate will be part of the firm’s communications team which is part of the Marketing & Business Development function. It reports into the firm’s director of internal communications.

During the course of their work, the candidate will also work with Head of Culture and Change as well as the Office of the CEO and other leaders of the firm including members of the firm’s global management committee, office managing partners, and Business Services leadership.

Senior Marketing & Business Development Coordinator

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2019    Los Angeles    Marketing
Hogan Lovells is a bold, distinctive, and market-leading global law firm, providing its clients around the world business-oriented legal advice and high-quality service across a broad range of practices and industries.The Marketing and Business Development Senior Coordinator will work closely with the California Marketing and Business Development Manager and Regional Marketing Director to ensure that the group’s marketing and business development initiatives support firm priorities and help drive the overall firm strategy. This position is located in Los Angeles, California.

Senior Marketing & Business Development Coordinator - IPMT

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2019    Washington    Marketing
Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has 2,500 lawyers on six continents. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.Our IPMT practice spans the Americas, Europe, and Asia with a team of over 400 IP and data protection professionals. Technology is driving change across all industries, and we support our clients in developing, commercializing, leveraging and protecting innovations. From IP portfolio management, to IP transactions, litigation and data protection, we act for over 50% of the world's top 100 brands, 16 of the world's top pharmaceutical companies and 5 of the leading smart phone manufacturers. We have won over 20 awards for our work in the past 12 months, including Managing Intellectual Property's Global IP Firm of the Year, 2018. And we are looking for an enthusiastic and creative legal project manager to join our team.